Providing Universities and Colleges with a Shared Service Resource Data Protection Officer to meet their individual requirements.

Service deliverables include:

  • Act as DPO in fulfilling the statutory obligations of the role wherever empowered to do so.
  • Provide experience, expertise and guidance in Data Protection and GDPR.
  • To review and update periodically each institution’s data protection policy and supporting procedures.
  • To have knowledge of case law / ICO decisions and dissemination of learnings, to recommend actions and issue guidance informed by this.
  • To provide annual Data Protection Assessments and Compliance Reports to governing bodies / senior management teams.
  • To achieve a fundamental understanding of the sector to ensure pragmatic, proportionate and workable guidance and support is delivered.
  • Participation in operational meetings and offering advice on how regulations impact upon institutions.
  • Training provided/offered to institutional staff.
  • Approach Service delivery in a tailored way taking account of each institution’s different environment/circumstances. Contextualise guidance in different functional areas within institutions, ensuring advice is consistent with that provided to other shared service members.
  • Develop and support the use of data protection assessment tools and templates (privacy assessment tools etc) and share them across DPO-Share SSR’s / utilise tools templates as developed by other DPO-Share SSR’s to maximise efficiency.
  • Undertake breach investigations and report matters to senior management.
  • Use of balance judgement. Deal with competing priorities/demands.
  • Compliance/Audit.
  • Appropriately tailored solution for different institutions/circumstances.
  • Central/Single point of investigation (should a breach impact more than one member institution).
  • Provide consistency of advice across institutions.
  • Contextualised guidance in different functional areas within institutions (HR, Finance etc.).
  • Available over phone for immediate questions/advice even if at a work day at another institution.